Timely Notification Policy


To inform the Marygrove College community that timely safety warnings will be used to alert the College community of criminal activity that may pose a safety threat on and around campus.


This policy applies to students, employees, faculty, contractors, consultants, temporary help and other workers at Marygrove College, including all personnel affiliated with third parties.


The Campus Safety Department will issue timely safety warnings to the Marygrove Community about crimes on and around our campus. For purposes of this policy, timely generally means within 24 hours after an incident has been brought to the attention of a campus safety authority, as defined in the Jeanne Clery Act. The Campus Safety Department will also maintain compliance with all applicable provisions of the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act as mandated by the United States Department of Education.


  • The Director of Campus Safety or his/her designee is responsible for consulting with department staff, local police department(s) and other campus authorities, as deemed necessary, to determine, on a case-by-case basis, when a safety warning should be issued to the campus community.
  • In keeping with the Clery Act, a safety warning will be issued by the College if the incident meets the following criteria:
  1. It is identified as a Clery Act crime (murder, non-negligent manslaughter, aggravated assault, robbery, forcible sex offenses, forcible rape, forcible sodomy, sexual assault with an object, and burglary); and
  2. It is considered to represent a serious or continuing threat to students, faculty, staff or visitors.
  • Safety warnings for non-Clery Act crimes will be evaluated on a case-by-case basis, considering both the frequency of the offense and the likelihood for reoccurrence.
  • The Director of Campus Safety or his/her designee will approve these alerts. In his/her absence, the Provost or his/her designee will approve these alerts.

When a safety warning is issued, the issuing authority must immediately notify representatives of the Dean of Students office, Communications Department, Campus Safety Dispatcher and other necessary administration of Marygrove College. Notification shall also be issued to local police departments, if applicable.

  • The subject line of the safety warning will contain the phrase timely notification or safety warning depending on the severity of the threat. The notification will include the following information as required by the Clery Act:
  • When safety warnings are issued, a corresponding Timely Notification Action Report will be completed and filed in the Clery Annual Retention file with copies of the safety warning included. (In juvenile case reports, a copy of the associated incident report(s) will also be attached.)
  • In juvenile case reports, an annotation will be placed in the Miscellaneous Comments/Information section on the Timely Notification Action Report identifying the location of the related case report (i.e. juvenile records file cabinet).
  • When a safety warning should have been issued but was not, the Timely Notification Action Report will document the reason why.
  • Methods for sharing safety warnings alerts include, but are not limited to: email, posting hard copies in public areas, posting on College and Campus Safety Web sites, and via local media outlets.
  • Once a safety warning alert is issued, it should be posted, for at least sixty (60) days, in a conspicuous location in the Campus Safety Department Office for public view. 
  • Updates on the status of the underlying crime and safety warning will be shared as soon as possible.


  • Corresponding college case number (i.e. MGC Case Number: 2008-01)
  • A short description of the crime or incident including the time, date, location, reported offense, suspect description, weapon used (if any), suspect vehicle (if any) and method of operation (MO) used to facilitate the crime. 
  • Personal safety information to assist the College community in protecting themselves from becoming victims of a similar crime and promote overall safety for the campus community.



  • Members of the College community who know of a crime or other serious incident should report that incident as soon as possible to the Campus Safety Department so the Department can determine whether or not to issue an alert.
  • Other campus safety personnel or college administrators will notify the Director of Campus Safety if they receive reports about crimes or serious incidents.