Collection development

Contact: Marygrove College Collection Management Team librarians
Effective Date: December 1999


  • To build and preserve an effective, high-quality collection which supports the missions of the College and the Library
  • To provide appropriate access to information
  • To coordinate the selection and management of materials in print and other media to meet the current and long-term teaching, research, and administrative needs of the College community
  • To optimize effective use of personnel and financial resources by balancing access and ownership considerations and by building on recognized collection strengths

Scope: This policy applies to the Marygrove College Library

Statement of Policy

I. Marygrove College Library Mission Statement

The mission of the Marygrove College Library is to be a partner in the educational process, sharing especially in the College's mission of educating each student toward intellectual and professional competence and toward career flexibility through grounding in the liberal arts. The library, in an environment conducive to research and learning, provides access to resources and services that serve primarily the educational and information needs of the students, faculty, and staff of the college.

II. Intellectual Freedom Statement

- The library supports the free exchange of ideas and endeavors to build collections which include all points of view
- The library neither approves nor endorses the views expressed in materials included in the collections
- Where there is controversy or disagreement concerning the truth of particular ideas and issues of belief, the library attempts to provide a wide selection of materials encompassing the major viewpoints
- The library subscribes to and complies with the American Library Association's Library Code of Ethics
- Titles for the collection are selected on the basis of overall content, and no item is excluded on the basis of the author's race, nationality, sexual orientation, or political or religious views
- That some patrons may find an item objectionable on moral, religious, political, or other grounds does not restrict or determine selection
- The library does not accede to requests of individuals or groups seeking the removal from the collection of materials which have been chosen according to this collection development policy, nor does the library yield to requests to add to the collection materials if their addition would contradict this collection development policy
- The Collection Management Team responds to all questions concerning the propriety of specific materials in the library. Persons or groups desiring further dialogue or action are referred to the library director

III. Selection Guidelines

A. General Guidelines

1. Priorities: In order of importance, our service priorities are:

- The curricular needs of Marygrove College undergraduate students
- Support of Marygrove College faculty teaching needs
- Support of graduate research based upon Marygrove College graduate programs
- Support of Marygrove College faculty research
- Support of leisure reading and community needs beyond the college

2. Core Selection Criteria: To be included in the library collection, an item must meet each of the following criteria:

- Support of one or more collection development priorities, regardless of format
- Value - content, format, physical condition, and cost effectiveness (anticipated use versus cost)
- Collection level - appropriateness of the subject content and intellectual level of material to the stated subject collection development level
- Authority - originates from a recognized authority on the subject or a reliable source
- Currency of information

B. Languages Collected
The library collects materials only in the English language for the general collection. English translations of foreign language materials are selected rather than the originals. Exceptions may be made for materials relating to foreign cultures or language studies appropriate to language department curricula

C. Materials Not Collected
The following types of material are not collected for the general collection. This statement does not preclude these types of material being collected by the appropriate special collection(s)

- Games or other realia
- Three-dimensional objects
- Art works
- Posters
- Pamphlets
- Maps
- Manuscripts
- Archival materials
- Serial genre fiction
- Photographs

D. Collection Levels
In each subject area represented in the College curriculum, collection management selects materials in appropriate formats to the depth needed to support the degree programs in place. The levels of collecting for each type of degree program follow; it should be understood that these levels represent an ideal that will be pursued to the extent that funds permit

0 Out of Scope:
Library does not intentionally collect materials in any format for this subject

1 Information Level:
To support introductory inquiries and define a subject, to indicate the varieties of information available elsewhere and to support the needs of general library users through the first two years of college instruction, the following are included:

- A limited collection of materials including monographs and reference works
- A limited collection of representative general periodicals
- Access to a limited number of owned or remotely accessed electronic bibliographic tools, texts, data sets, etc.
- The collection should be frequently and systematically reviewed for currency of information. Superseded editions and titles containing outdated information should be withdrawn. Classic or standard retrospective materials may be retained.

2 Study or Instructional Support Level:
To provide knowledge about a subject in a systematic way, but at a level of less than research intensity and to support the needs of general library users through college and beginning graduate instruction, the following are included:

- An extensive collection of general monographs and reference works
- An extensive collection of general periodicals and a limited collection of representative specialized periodicals
- Extensive collections of the works of better-known writers and selections from the works of less well-known writers
- Access to an extensive collection of owned or remotely accessed electronic bibliographic tools, texts, and data sets
- The collection should be systematically reviewed for currency or information and to assure that essential and significant information is retained including significant numbers of classic retrospective materials

3 Research Level:
To provide a collection that contains the major published source materials required up to and through dissertation and independent research levels, the following are included:

- A very extensive collection of general and specialized monographs and reference works
- A very extensive collection of general and specialized periodicals
- Extensive collections of the works of better-known writers as well as other important but less well-known writers
- Access to a very extensive collection of owned or remotely accessed electronic resources, including bibliographic tools, texts, and data sets
- Older material is usually retained for historical research and is actively preserved

E. Format-Specific Guidelines

1. Monographs

- Dissertations and theses are not actively collected but may be purchased at the recommendation of a faculty member
- Leisure reading materials are purchased as needed to support the curriculum
- Publications by Marygrove College faculty and alumni are collected as needed to support the curriculum
- Microform copies of monographs are not collected
- Multiple copies of books are not purchased or maintained. Exceptions may include:
- Items that are usually placed on reserve
- High-use items
- Items received as gifts
- Hardcover books are preferred over paperback
- Textbooks - including accompanying manuals, workbooks, and other auxiliary materials - are not normally purchased for the general collection. Books used as textbooks for specific courses are not generally acquired for the general collection

2. Periodicals

a. the periodical collection mainly provides materials for undergraduates and introductory graduate student use, and some important specialized research journals for advanced graduate student and faculty use

b. selection guidelines for print periodicals are followed as in the core selection factors, and include:

- consideration of the availability of indexing
- consideration of whether the publication is peer reviewed
- consideration of the publisher or sponsoring body
- consideration of quality regardless of price

c. selection guidelines for electronically available periodicals are followed as in the core selection factors and the selection guidelines for print periodicals, and include:

- availability on the WWW
- extent of searchability of the web site
- archiving
- full-text access to articles
- articles available in HTML
- comparability to print version

IV. Gifts

- Selection criteria for gifts are essentially the same as for purchased materials
- The library generally accepts all offered gifts and reviews them for selection but may not accept or retain everything offered. All donations or gifts become the property of the library and may be disposed of as the library sees fit. The library is under no obligation to include any or all gifts in the general or other collections
- Conditional gifts are most likely not accepted
- Gift items which duplicate items already in the collection may be added as a second copy; additional copies will be added if justified by use
- The library is prohibited by law from providing an appraisal of worth for donated materials
- If the library receives a year or more in consecutive issues of a serial title not already in the collection, the appropriate subject librarian decides whether to add the gift title. Otherwise, issues of titles not already in the collection are usually not retained. Issues that fill gaps in periodical holdings or replace copies in poor condition may be retained

V. Deselection

In order to keep the librarys collection fresh and up to date and to utilize available shelf space to best advantage, professional librarians deselect materials from the collection. Deselection is a continuous and systematic process, i.e. as materials are used, circulated, and shelved, attention is paid to physical condition that requires attention; the entire collection is examined for deselection purposes every five years. Reasons for withdrawal include but are not limited to: worn out or damaged materials, obsolete materials, unneeded duplicates, and items of little use and questionable value. Superceded editions of general encyclopedias are not added to the circulating collection; if they are no longer useful as part of the reference collection, they are to be withdrawn entirely from the collection. Superceded editions of special encyclopedias and circulating materials, as a general rule, are to be withdrawn from the collection. Withdrawal decisions for superceded editions of annuals are made on a case-by-case basis.

VI. Internet Resources

Description: The Marygrove College Library maintains a home page on the World Wide Web to meet the general information and educational needs of the Library's community.

A. Subject links to World Wide Web sites, accessible from the librarys home page, are selected to broaden, enrich, and complement the Librarys print, electronic, and audio-visual collections. Sites are evaluated according to their credibility, quality, and usefulness.

Selection: Factors which are considered when evaluating sites to be selected include the following:

1. Access
- - Stable site
- - No fees required
- - Consistently available

2. Design
- - Well organized
- - Clear instructions
- - Easy to use
- - Uncluttered and cleanly designed
- - Graphics that enhance the content

3. Content
- - Authoritative
- - Documented, accurate, verifiable
- - Timely and updated regularly
- - Preference given to educational, governmental, and non-profit organizational sites
- - Appropriateness of subject matter

B. Links to specific World Wide Web resources, accessible through the librarys online catalog:

1. In the Marygrove catalog record for some print resources, one will find a link to an electronic version of the same resource. Usually this link is to a more current edition of the resource available in print.

2. In the Marygrove catalog, one also finds records for some resources to which the library has electronic access only.

Selection factors are the same as those listed in Section VI.A (above)

Retention and Weeding: Linked sites are reviewed periodically for access, design, and content. If a site no longer meets the Library's selection criteria, is inactive or out of date, it will be removed.

Development Plan: The Marygrove College Library home page will continue to change in response to the ever-changing nature of the internet. Links from the home page should not grow beyond the number which can be maintained in a timely manner.

Date created: April 17, 2000
Date of latest revision: June 12, 2001

Books & Media

Books & Media

The Nancy A. McDonough Geschke Library offers a large catalog of books and media for borrowing. Materials are also available through the Catholic Consortium libraries, as well as through interlibrary loan.

Articles & Databases

Articles & Databases

Students can use the Nancy A. McDonough Geschke Library's variety of databases in order to find useful articles, maps, reference books, dissertation abstracts, and other documents.

Learn About Our Special Collections

More Info