Position Title: Administrator of Presidential Affairs
Dept./Div.: Office of the President
Reports to: President
Classification: Exempt, Full-time
General Purpose/Goal of the Position:
Ensure the effective and smooth functioning of Presidential affairs, with particular emphasis on strategic communications, information organization and flow, and schedule management. Because the President is responsible for cultivating and maintaining relations with multiple constituencies, including donors and other external constituencies that advance the college’s mission, this position helps integrate presidential affairs with institutional advancement strategies and will work closely with the Vice President for Institutional Advancement (VPIA) and the staff of the Institutional Advancement division, in addition to the President.
- Manage communications as well as data management and documentation systems for the Office of the President; this communication and information management work will include extensive use of internet-based/social media/email and computer software (Raiser’s Edge; Web-based archives) as well as ongoing interaction with multiple constituency groups including: trustees; donors; alums; civic, religious, and political leaders; senior leadership at the college; faculty; staff; and students.
- Manage the President’s schedule so as to assure appropriate time and attention is given to strategic priorities. This work entails, among other things:
- Assisting with scheduling travel (locally and nationally) to cultivate relations with major donors; institutional funders; trustees and prospective trustees; as well as civic, religious, and political leaders.
- Arranging and monitoring systems for tracking progress on annual goals, collecting senior manager reports (on enrollment, fund development, and expenditures, among other areas), and maintaining strategic plan dashboard indicator reports; managing the timely distribution of these reports to the President and senior leadership
- Scheduling meetings of the Campus Resources and Planning Committee, the Deans, Chairs, Directors, and Managers group, the Faculty Assembly Officers with the President, and the Senior Leadership Team; assist with organizing agendas and preparation packets for these meetings
- Assessing the potential for the President’s attendance at particular campus and community events to support strategic goals and relationship-building objectives of the college; maintaining a system for regular evaluation and decision-making by the President and the VPIA about attendance and managing the President’s calendar accordingly
- Administer the ongoing activities of the Office of the President including: day-to-day phones; correspondence; processing of campus forms/documents; timely distribution of senior-level management reports to the President, the senior leadership team, and others as directed by the President; management of working/archive files; oversight of student workers supporting the office. Board of Trustees support includes: posting/distributing preparation materials in advance of meetings; producing minutes of meetings; scheduling and coordinate support (A/V, meals, etc.) for board meetings as well as some committee meetings.
- Bachelor’s degree required
- At least 5 years experience in chief-of-staff/senior executive support role
- Strong written and oral communication skills
- Creative thinking and problem solving skills
- Demonstrated ability to organize data, documents, and time in ways that promote efficiency and productivity in support of high-level institutional priorities
- Demonstrated ability to take initiative and to work independently and in collaboration with others
- Demonstrated ability to manage several different responsibilities at the same time
- Strong computer skills required; experience with and/or demonstrated ability to learn database, accounting, scheduling, and communication software is a must
- Demonstrated ability to ensure the highest standards of fiscal responsibility, data integrity, and confidentiality.
Ability to work occasional evenings and weekends for trustee meetings, special events and other projects, when required.
The screening process will continue until a successful candidate is chosen.
(state title of position on subject line). For information on the College see www.marygrove Marygrove College is committed to achieving a faculty and staff that is reflective of its diverse student body, and welcomes and encourages applications from members of communities historically underrepresented in higher education. EOE